Bookmarks Seeks Volunteer and Office Specialist

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Bookmarks Volunteer and Office Specialist

This part-time position will report to the Executive Director, providing logistical and administrative support, and serving as the first and main contact for volunteers and scheduling.

Volunteers - Coordinate, oversee and schedule volunteers and volunteer tasks, volunteer appreciation, and volunteer records including performing background checks, scheduling and leading new volunteer meetings, Square trainings, and seeking new and diverse volunteers and groups for volunteer needs throughout the year (including our annual Festival and weekly events). Maintain SignUp.com and update it with new volunteer needs daily, filling in slots, securing volunteers, and sharing details about volunteering. This will require looking for volunteers to take a shift if it is open and sending regular volunteer newsletters with our needs detailed.

Office - Provide logistical and administrative support for the Directors including: record keeping and data entry; developing and maintaining an inventory of office supplies and equipment; purchasing supplies regularly; tracking donations; and helping with author and sponsor contracts. This position will also assist with special projects or meetings, soliciting food and other donations; taking RSVPs for events, book clubs, etc. with other duties as needed.

Qualifications

  • Education equivalent to the completion of two years of college; Bachelor’s degree preferred.
  • Minimum three years of office administrative support
  • Excellent organizational skills (oral and written), ability to excel at details and work without immediate and constant supervision
  • Experienced and skilled in the use of software programs i.e., Microsoft Word and Excel, along with other related programs

Key Competencies

  • Self-starter with strong communication and interpersonal skills and ability to talk with students, volunteers, supporters, and authors
  • Solution driven with analytical and problem solving skills
  • Strong organizational skills with attention to detail and accuracy
  • Excellent time management skills with ability to multi-task
  • Dependable, reliable, honest, and trustworthy, with high ethical standards
  • Experience working or volunteering in a nonprofit organization

Work Hours - Daytime hours between 9:30 a.m. and 5 p.m. with set schedule of at least four days a week for 15-18 hours/week. Occasional evening meetings for special volunteer and program trainings. Possible opportunities for expanded hours during peak times.

Salary - The salary for this position will be based on qualifications and experience.

About Bookmarks - Bookmarks is a literary arts nonprofit whose mission is to ignite the love of reading by connecting our community with books and authors. Bookmarks produces the Carolinas’ largest annual Festival of Books and Authors, a Bookmarks in Schools program, and year-round author and reading events around the Triad community and in its new gathering space and nonprofit independent bookstore located in downtown Winston-Salem. Learn more at bookmarksnc.org. 

Candidates should email their resume and a cover letter to Ginger Hendricks, Executive Director, at gh@bookmarksnc.org. Review of applications will begin Wednesday, September 18. 

Equal opportunity employer


 

BTW Classified: 

About ABA

The American Booksellers Association, a national not-for-profit trade organization, works with booksellers and industry partners to ensure the success and profitability of independently owned book retailers, and to assist in expanding the community of the book.

Independent bookstores act as community anchors; they serve a unique role in promoting the open exchange of ideas, enriching the cultural life of communities, and creating economically vibrant neighborhoods.

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