Event Manager at Chevalier’s Books

Chevalier’s Books, LA’s oldest independent bookstore, is seeking a full-time Event Manager who will be responsible for overseeing every facet of the author events. Our bookstore facilitates multiple events per week, including both in store and offsite, and we collaborate with many nonprofits, schools, churches, libraries, and other offsite venues. We are also looking to expand into non- book related events in the store. We are looking for a highly organized, personable and communicative leader who can manage a team, organize and promote author events, and collaborate on marketing the events to the public. 

This job sometimes requires you to lift up to 40 pounds and stand for long periods of time. 

Responsibilities Include: 

• Representing Chevalier’s books at in store, virtual, school visits, and offsite events. Acting as a liaison between venues, authors, and publicists, as well as with event attendees and the general public. Speaking in front of large crowds to welcome the audience and introduce the author. 
• Writing and submitting persuasive author event proposals to publishers. 
• Evaluating event requests to determine which ones would be successful.
• Working closely with publisher representatives and publicists to coordinate logistics for multiple author events each week. 
• Communicating marketing tasks to the marketing/social team and web coordinator to promote upcoming events and other related initiatives such as pre order campaigns. 
• Coordinating with offsite venues to schedule events and finalize logistics, rental fees, ticketing and other details.
• Leading large offsite events, including managing a team of event hosts, handling all logistics, and coordinating setup, breakdown, and transportation of books to events. 
• Creating event orders and working with the returns manager to return unsold books. 
• Maintaining a robust media list and sending press releases, liaise with other community partners to maintain strong relationships within the bookstores’ local region(s). 
• Creating event tickets through Eventbrite. 
• Invoicing event partners, managing event book inventory, and handling event donations. 
• Tracking events and using this data to inform a basic event profit & loss sheet. 
• Covering counter shifts and working as a frontline bookseller

Ideal candidates will have: 

• Excellent communication skills and confidence representing Chevalier’s.
• Leadership skills and the ability to manage the event team and work with front line booksellers to educate them on the event program 
• The ability to juggle and prioritize a large volume of tasks. 
• Strong time management skills and a flexible schedule, with the ability to self-motivate.
• Based in or around Hancock Park 
• Must have valid driver’s license and reliable transportation to travel to and from off site events 
• Weekend and evening availability
• Must love books and must be a reader 
• Previous bookstore or event planning experience preferred 

Please email your resume and a list of the last ten books you read to [email protected]