Advance Access and Advance Access — Underrepresented Voices
Advance Access is a twice-monthly email newsletter with publisher offerings of new titles with galleys, ARCs, finished books, and digital galleys available for review by ABA booksellers. The Advance Access program has proven to be a very effective way to get the word out about new titles. Bookseller responses and requests are emailed directly to the publisher for fulfillment and follow-up. After receiving a free review copy from the publisher, booksellers will read the book and have the opportunity to order it for stock, nominate it for the Indie Next List, and/or promote it in their store.
- General Advance Access
The first Advance Access of each month features offers of general interest titles submitted by multiple publishers. - Advance Access – Underrepresented Voices
The second Advance Access of each month features Advance Access – Underrepresented Voices, with offers of titles, authors, and topics historically underrepresented: BIPOC, LGBTQIA2S+, people/authors with disabilities, among others.
Rates
ABA Associate Member publishers and their distribution clients: $50 per title submitted.
Non-members: $200 per title submitted.
Non-ABA members who are members of The Independent Book Publishers Association (IBPA), Association of Publishers for Special Sales (APSS), Community of Literary Magazines and Presses (CLMP): $125 per title submitted.
Self-published authors: $200 per title, provided that the title will be readily available for booksellers to order from wholesalers. ABA reserves the right to review all titles submitted for Advance Access, and will not include titles with limited availability. Self-published authors, please provide the name(s) of the wholesaler(s) the book is distributed by.
SPECIAL FOR ASSOCIATE MEMBER PUBLISHERS! Publisher-exclusive Advance Access emails are available. These offerings must contain a minimum of 5 and a maximum of 20 titles. The fee for this service is $100 and the timing of the email will be determined by ABA and the publisher. Please contact Sara Lacey Graham at [email protected] for details and available dates.
To arrange payment for Advance Access submissions, please contact Annemarie Majeau at [email protected].
Title Submissions
Book descriptions must be sent to Sara Lacey Graham via email at [email protected], with title, author, publisher, ISBN, retail price, format, subject category, publication date, the number of free copies you have to offer, a brief description of the title, and an email address to which the booksellers can write to directly request a copy. The number of free copies available is up to the publisher. Please note that publishers may offer E-book/Digital galleys in lieu of or in addition to print galleys, ARC, or finished books.
Please follow the format below:
Title Xyz by Author Name (Publisher, ISBN-13: 0000000000000, $26.95, hardcover, July 1, 2025, Mystery/Thriller).
A brief description of the title here.
XX galleys/finished books available.
mailto: [email protected]
When submitting titles, please specify which newsletter you are submitting for, Advance Access or Advance Access – Underrepresented Voices.
Please note: Titles submitted for Advance Access must have standard terms and be returnable.
The due date for title submissions is by the Thursday prior to the Monday the Advance Access email is sent to booksellers.
When planning promotions, publishers are asked to be aware of our commitment to antiracism, inclusion, representation, and diversity as outlined in our ends policies.
2026 / 2027 Schedule
| Newsletter | Email Date | Submission Deadline |
|---|---|---|
| NOVEMBER 2026 Advance Access | November 2 | October 29 |
| Advance Access — Underrepresented Voices | November 16 | November 12 |
| DECEMBER 2026 Advance Access | December 7 | December 3 |
| Advance Access — Underrepresented Voices | December 21 | December 17 |
| JANUARY 2027 Advance Access | January 11 | January 8 |
| Advance Access — Underrepresented Voices | January 25 | January 22 |
| FEBRUARY 2027 Advance Access | February 8 | February 5 |
| Advance Access — Underrepresented Voices | February 22 | February 5 |
| MARCH Advance Access | March 8 | March 5 |
| Advance Access — Underrepresented Voices | March 22 | March 19 |
| APRIL Advance Access | April 5 | April 2 |
| Advance Access — Underrepresented Voices | April 19 | April 16 |
| MAY Advance Access | May 3 | April 30 |
| Advance Access — Underrepresented Voices | May 17 | May 14 |
| JUNE Advance Access | June 7 | June 4 |
| Advance Access — Underrepresented Voices | June 21 | June 18 |
| JULY Advance Access | July 5 | July 2 |
| Advance Access — Underrepresented Voices | July 19 | July 16 |
| AUGUST Advance Access | August 2 | July 30 |
| Advance Access — Underrepresented Voices | August 16 | August 13 |
| SEPTEMBER Advance Access | September 6 | September 3 |
| Advance Access — Underrepresented Voices | September 20 | September 17 |
| OCTOBER Advance Access | October 4 | October 1 |
| Advance Access — Underrepresented Voices | October 18 | October 15 |
| NOVEMBER Advance Access | November 1 | October 29 |
| Advance Access — Underrepresented Voices | November 15 | November 12 |
| DECEMBER Advance Access | December 6 | December 3 |
| Advance Access — Underrepresented Voices | December 20 | December 17 |
Follow-up
When you hear from the booksellers requesting a copy of your book, we highly recommend that you include a short note with each book sent out, including information on how to order the title for store stock, plus a reminder to consider submitting an Indie Next List nomination via Edelweiss, Netgalley, or the nomination form on Bookweb.org, along with the INL nomination deadline corresponding with the book’s publication date. You may also include press material and/or your catalog. We also suggest that you save the email addresses of the booksellers to whom you send books, and after a month’s time, follow-up with a short query for feedback.
For questions about the Advance Access program, please contact Sara Lacey Graham at [email protected].